I recently started using google sheets vs. excel and I love it! For all my organization people out there, google sheets is amazing.
I start by making a tab for all of the costs. I have our original bids in one column, and then I have an updated bid in the second column for what we actually ended up spending. That way I can see how much I am over/ under on each bid! Then I have a column for what we spent out of pocket and then another column for what we used out of our loan. We are paying for some things out of pocket to save on the overall cost (lighting fixtures, beams, accents, some plumbing fixtures, dumpster, etc).
I have tabs for appliances, lighting fixtures (which for mine is just organizing the fixtures I have into which rooms they will be going in), plumbing, paint colors, trim, flooring, and collaborations.
I usually put the cost, link, and pictures of each thing under each tab so it is organized and everyone is on the same page.
I usually print out each sheet when I go to meet with each contractor or I share the document with them within Google Sheets. I just take out my bids and budget when I send it to them!
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